Setting up e-mail applications
Contents
1. Using POP3
You can use two different protocols (POP3 or IMAP) to receive Tokyo Tech Mail in your e-mail application. POP3 is the most common protocol, but keep the following points in mind when using POP3 to receive Tokyo Tech Mail.
* Actual transmissions occur via POP3S or IMAPS, which use SSL encryption. Tokyo Tech Mail is not compatible with the regular POP3 and IMAP protocols.
Points to keep in mind when using POP3
- Using POP3 together with Webmail
- The POP3 protocol downloads new e-mail messages to your computer and then deletes them from the server. To use POP3 together with Webmail, you need to configure your e-mail application settings to leave a copy of each new message on the server. Otherwise, you will not be able to access previous messages in Webmail.
- Automatic sorting
- Configure your e-mail application to sort messages automatically. If you set up automatic sorting in Webmail, you will not be able to load messages from outside your inbox.
2. Using IMAP
Under the IMAP protocol, you can manage e-mails directly on the e-mail server. Keep the following points in mind when using IMAP.
- Synchronizing your e-mail application with Webmail
- Synchronizing your e-mail application with Webmail is easy. The operations that you perform in your e-mail application (sorting and deleting e-mails, for example) are automatically reflected in Webmail, as well. Likewise, any operations that you perform in Webmail will be reflected in your e-mail application.
- Automatic sorting
- Your automatic sorting settings in Webmail are automatically reflected in your e-mail application. This makes IMAP particularly convenient if your access your e-mail in e-mail applications on multiple computers.
- Lags during synchronization
- As IMAP creates an always-active synchronization link between your e-mail application and the server, you may experience lags when the connection is unstable or certain conditions affect operations.
3. E-mail server information
The e-mail server information for Tokyo Tech Mail is as follows.
Incoming server settings
| Protocol | Incoming server name | Port |
|---|---|---|
| POP3S (POP3 + SSL) | mailv4.m.titech.ac.jp | 995 |
| IMAPS (IMAP + SSL) | mailv4.m.titech.ac.jp | 993 |
Outgoing server settings
| Protocol | Outgoing server name | Port | Notes |
|---|---|---|---|
| SMTPS (SMTP + SSL) | smtpv4.m.titech.ac.jp | 465 | Authentication (SMTP-AUTH) required |
Authentication information
In order to use mail applications, please get Tokyo Tech mail auth ID from Tokyo Tech Portal.| Account | Password |
|---|---|
| tokyotech mail auth ID aaaa.b.cc + random character |
Same as matrix login password |
4. Setting up e-mail applications
Detailed guides
- Thunderbird
- Thunderbird is a free e-mail application for Windows, macOS, Linux, and other operating systems.
- Microsoft Outlook 2021
- Microsoft Outlook 2021 is an e-mail application in the Microsoft Office 2021 package.
- Microsoft Outlook 2019
- Microsoft Outlook 2019 is an e-mail application in the Microsoft Office 2019 package.
- Microsoft Outlook (Microsoft365)
- Microsoft Outlook (Microsoft365) is an e-mail application in the Microsoft365 package.
- Outlook for Windows / Outlook (new)
- You cannot use this Outlook because there is no space for designating Tokyo Tech Mail auth ID.
- Mail.app (macOS)
- Mail.app is an e-mail application included with macOS.
- iOS Mail app
- iOS Mail app is an e-mail application included with iPhone / iPad.