Setting up e-mail applications

Contents

  1. Using POP3
  2. Using IMAP
  3. E-mail server information
  4. Setting up e-mail applications

1. Using POP3

You can use two different protocols (POP3 or IMAP) to receive Tokyo Tech Mail in your e-mail application. POP3 is the most common protocol, but keep the following points in mind when using POP3 to receive Tokyo Tech Mail.
* Actual transmissions occur via POP3S or IMAPS, which use SSL encryption. Tokyo Tech Mail is not compatible with the regular POP3 and IMAP protocols.

Points to keep in mind when using POP3

Using POP3 together with Webmail
The POP3 protocol downloads new e-mail messages to your computer and then deletes them from the server. To use POP3 together with Webmail, you need to configure your e-mail application settings to leave a copy of each new message on the server. Otherwise, you will not be able to access previous messages in Webmail.
Automatic sorting
Configure your e-mail application to sort messages automatically. If you set up automatic sorting in Webmail, you will not be able to load messages from outside your inbox.

2. Using IMAP

Under the IMAP protocol, you can manage e-mails directly on the e-mail server. Keep the following points in mind when using IMAP.

Synchronizing your e-mail application with Webmail
Synchronizing your e-mail application with Webmail is easy. The operations that you perform in your e-mail application (sorting and deleting e-mails, for example) are automatically reflected in Webmail, as well. Likewise, any operations that you perform in Webmail will be reflected in your e-mail application.
Automatic sorting
Your automatic sorting settings in Webmail are automatically reflected in your e-mail application. This makes IMAP particularly convenient if your access your e-mail in e-mail applications on multiple computers.
Lags during synchronization
As IMAP creates an always-active synchronization link between your e-mail application and the server, you may experience lags when the connection is unstable or certain conditions affect operations.

3. E-mail server information

The e-mail server information for Tokyo Tech Mail is as follows.

Incoming server settings

Protocol Incoming server name Port
POP3S
(POP3 + SSL)
mailv3.m.titech.ac.jp 995
IMAPS
(IMAP + SSL)
mailv3.m.titech.ac.jp 993

Outgoing server settings

Protocol Outgoing server name Port Notes
SMTPS
(SMTP + SSL)
smtpv3.m.titech.ac.jp 465 Authentication (SMTP-AUTH) required

Authentication information

To use mail software, please get Tokyo Tech mail auth ID from Tokyo Tech Portal.
Account Password
tokyotech mail auth ID
aaaa.b.cc + random character
Same as matrix login password

4. Setting up e-mail applications

Detailed guides

Thunderbird
Thunderbird is a free e-mail application for Windows, macOS, Linux, and other operating systems.
Microsoft Outlook 2016
Microsoft Outlook 2016 is the e-mail application in the Microsoft Office 2016 package.
Microsoft Outlook 2019
Microsoft Outlook 2019 is the e-mail application in the Microsoft Office 2019 package.
Mail.app (macOS)
Mail.app is an e-mail application included with macOS.
iOS Mail app
iOS Mail app is an e-mail application included with iPhone / iPad.

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Updated: December 13, 2018
Created by: The Authentication Infrastructure System Team

Current page: Tokyo Institute of Technology Portal > Online guides > Setting up e-mail applications