Online guides

Logging in to the Portal

• Matrix authentication
• IC card authentication
• One-Time Password authentication
• Soft Token authentication

Portal basics

• Changing your password
• Registering your name reading

Tokyo Tech Mail

• Webmail
• TokyoTech mail auth ID
• Setting up e-mail applications
• Spam filters
• Personal mailing lists

Using an IC card reader

• Supported IC card readers
• Setting up an IC card reader
• Setting up an IC card reader (Mac)
• Managing your personal certificate
• Changing your PIN code

On-campus access (SSL-VPN)

• Using SSL-VPN
• Using electronic journals

Personal mailing lists

Contents

1. Using personal mailing lists
2. Setting up mailing lists

1. Using personal mailing lists

Users with Tokyo Tech Mail address can create personal mailing lists (ML).
If your Tokyo Tech Mail address was toukou.t.aa@m.titech.ac.jp, for example, you could add characters before the "@" to create customized mailing lists:
toukou.t.aa-xxxxxx@ml.m.titech.ac.jp
The "xxxxxx" part can be set to anything you want.

Some departments, majors, and laboratories allow users to create ML that do not contain their Tokyo Tech Mail addresses.
Ask your administrator for more information.

The maximum number of personal mailing lists per user is 30. Like your Tokyo Tech Mail address, your mailing lists expire 90 days after your IC card expires.

2. Setting up mailing lists

1. Log in to the Tokyo Institute of Technology Portal and click "Mailing List".
   


2. Click the "Add a List" link on the left side of the menu.
   


3. Enter the address and the name of the ML.
   Configure the mailing list settings and click "Add" at the bottom of the screen.
   
   Main functions
   

   Posting restrictions	Posting is restricted to registered ML addresses only.
   Posting methods	Methods can be approved via the "Mailing List" list management feature.
   Receive e-mails from the ML administrator	If you select "No", you will only receive post error messages.
   Show ML name	The ML name is appended to the subject line of each e-mail post.
   Show sequence number	The ML name is appended to the subject line of each e-mail post.
   Sequence number digits	If the sequence number digits is set to "5", the sequence numbers range from 00001 to 99999.
   Initial sequence number	The sequence number increases with every e-mail post.
   Parentheses type	This setting lets you choose the style of parentheses to enclose the ML name and sequence number in.
   Reply-to settings	This setting lets you specify an address to receive replies.
   Receive e-mails marked as spam	This setting lets you choose whether to receive e-mails that your spam filters determine to be spam.

   
   
   
4. Once setting up the ML is finished, the next step is to add users.
   Select the ML and click "Add Users".
   


5. To register users individually, click the "Single addition" button on the left side of the top menu.
   Enter an e-mail address and click "Add".
   


6. To register users as a group, click the "Import" button on the left side of the top menu.
   Click "Browse", select a CSV file, and then click "Add" at the bottom of the screen.
   CSV file format:
   E-mail address 1
   E-mail address 2
   E-mail address 3
   


7. When you want to delete registered individual e-mail addresses, click the numbers of the ML address including e-mail addresses you want to delete, which is under "No. of Users" on "List Control".
   


8. Select individual e-mail addresses which you want to delete and click "Unsubscribe Selected" button.
   


9. When you want to delete added mailing list, select the mailing list that you want to delete and click the "Close" button.